Privacy Notice

Your Personal Information

Personal information that you supply to us may be used in a number of ways to facilitate your riding club membership. It should be noted that as we are affiliated to the British Horse Society as a British Riding Club, your personal information will be shared with them in order to fulfil your BRC membership benefits and they may share with associates for the purpose of fulfilling your full membership benefits i.e. insurance providers. 

We/BRC will automatically contact you about your membership: for example, to ensure you receive your membership benefits, to tell you about news, activities and events. This includes sending you a regular magazine, email updates, information on other membership benefits, and publishing competition times and results in the public domain. (9 June 2018)

Data Protection

Keeping your personal information safe is very important to us. We are committed to complying with privacy and data protection laws and being transparent about how we process personal data.

We have policies and procedures and the committee understand their data protection responsibilities and follow the data protection principles.

We have a nominated member of staff who serves as our Data Protection Lead. If you have any questions regarding our Privacy Policy, please email emdg@hotmail.co.uk

This privacy policy relates to our use of any personal information we process about you.

How we collect personal data

We may collect your personal data:
  • from the information you provide to us when you make an application to join us

How we use personal information

We collect and use personal information about our members and volunteers for different purposes
  • Membership applications, administration and renewals
  • Running events and camps
We only collect personal information that we genuinely need.
This may include:
  • Contact details such as name address, email address and phone numbers, banking details for membership applications
  • Membership applications, administration and renewals
  • We will use the information that you provide to us to process your membership application and renew your application if appropriate. We will email information about events, courses, our services and other items of interest, as part of your membership. You can opt out or unsubscribe from receiving this information if you wish. Our legal basis for using your personal information in this way is for the performance of a contract.

Running events and camps

If you register for one of our events or camps, we will use your information provided to us to process your registration and enable you to attend the event or camp. This will include sharing some of your information with our volunteers that run the event or camps. Our legal basis for using your personal information in this way is for the performance of a contract.

If you choose to provide us with your dietary requirements we may share them with third parties that we use to provide catering at our events.

Our legal basis for processing personal information

Our legal basis for the purposes that we process personal information is for the performance of a contract, or for our legitimate interests or consent.
We may process personal information because it is necessary for the performance of a contract to which you are a party (or to take steps at your request prior to entering a contract). For example, we may process your personal data:
  • To issue or administer a membership
We may collect and use your personal data if it is necessary for our legitimate interest and so long as its use is fair, balanced and does not unduly impact your rights.

Sharing personal information

We will only share your personal information where we are required to fulfil our contract with you, or legitimate interest, where we have your consent, or we are required to do so by law.

We may also share your information with our bank to process a payment.

Transferring personal data outside of the EEA

We do not transfer data out of the EEA

Your rights

If you no longer wish to receive communications about products and services from us, please contact info@emdg.co.uk. You can also unsubscribe at any time to emails that we may send to you about our products and services that we think will be of interest to you.

You also have the right to:

  • Request a copy of the information we hold about you. Requests should be addressed to info@emdg.co.uk. We will respond within 30 days of receiving your written request.
  • Tell us to change or correct your personal information if it is incomplete or inaccurate. Please contact us at info@emdg.co.uk.
  • Ask us to restrict our processing of your personal data or to delete your personal data if there is no compelling reason for us to continue using or holding this information. Please contact us at info@emdg.co.uk.
  • Receive from us the personal information we hold about you which you have provided to us, in a reasonable format specified by you, so that you can send it to another organisation. Please contact us at info@emdg.co.uk.
  • Object, on grounds relating to your specific situation, to any of our processing activities where you feel this has a disproportionate impact on you. Please contact us at info@emdg.co.uk 
Please note that we may be entitled to refuse requests where exceptions apply: for example, if we have reason to believe that the personal data we hold is accurate or we can show our processing is necessary for a lawful purpose set out in this Privacy Policy.

How long we keep your personal information

We will hold your personal information for as long as is necessary. We will not retain your personal information if it is no longer required. In some circumstances, we may legally be required to retain your personal information, for example for finance or audit purposes.
  • We will keep membership records indefinitely, in order to administer our membership scheme.
  • We will keep records of events and camps for 3 years, in order to facilitate any insurance claim resulting from the activity.

Changes to this policy

This Privacy Policy may change from time to time. Where practical we will provide you with an updated Privacy Policy from time to time. However, we also recommend that you please visit this webpage periodically to keep up-to-date with the changes in our Privacy Policy. http://www.emdg.co.uk/membership.html 

Making a complaint to the Information Commissioner’s Office

If you are not satisfied with our response to any query you raise with us, or you believe we are processing your personal data in a way which is inconsistent with the law, you can complain to the Information Commissioner’s Office whose helpline number is: 0303 123 1113.